Welcome to Meadowood, an enchanting wedding venue nestled in the heart of Bellville, Ohio at 4824 Rule Rd, Bellville, OH 44813. ♡ With our picturesque Forest, sprawling Meadows, state-of-the-art Barn, and cozy Cedar House, we offer a perfect blend of natural beauty and modern amenities for your special day!
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Our comprehensive wedding planning guide is designed to help couples at every stage of their wedding planning journey! Whether you’ve already booked with us, you’re considering Meadowood as your venue, or you’re planning a wedding elsewhere, we hope this timeline will be a valuable resource.
Of course, we’d love for you to experience the magic of Meadowood firsthand, so we encourage you to check us out if you haven’t already!
A Timeline of Love: Planning Your Wedding
Your journey to “I do” is as unique as your love story. Here’s a glimpse into what your wedding planning adventure might look like:
12+ Months Before
- Fill out our form: If you’re considering Meadowood, start by filling out our inquiry form! This helps us understand your vision and provide accurate pricing information tailored to your dreams!
- Tour the venue: Schedule a tour! This is your chance to envision your special day in the space.
- Choose your ceremony site: At Meadowood, you can choose between our Forest, Meadows, or Barn. Each venue will have its own unique options.
- Book your wedding date: Once you’ve found your perfect spot, secure your date. Popular dates can book up quickly!
- Set your budget: Allocate your budget across all aspects of your wedding. We’re happy to help Meadowood couples with this process. :)
- Choose your wedding party: Start thinking about who you’ll ask to stand beside you on your big day.
9-11 Months Before
- Create your guest list: Begin drafting your guest list. This will help with many decisions down the line.
- Start wedding dress shopping: Begin the search for the perfect dress to complement your chosen venue.
- Research and book other vendors: Look into photographers, videographers, and florists. If you’re getting married at Meadowood, we can recommend vendors familiar with our space.
- Begin planning your honeymoon: Start dreaming about your first trip as newlyweds!
6-8 Months Before
- Send out save the dates: Start spreading the news! If you’re a Meadowood couple, consider incorporating images of our venue.
- Choose your wedding decor theme: Start envisioning how you’ll make your chosen space uniquely yours.
- Start planning ceremony and reception details: Begin thinking about how you’ll use the different spaces at your venue.
- Book a live band or DJ: If you’re having your reception at Meadowood’s Barn, now’s the time to book your entertainment.
- Arrange for transportation if needed: If your venue (like Meadowood) is a destination for many guests, consider arranging transportation.
- Schedule tastings with caterers: If your venue doesn’t provide in-house catering, start sampling potential menu options.
4-5 Months Before
- Choose and order invitations: Consider incorporating elements of your venue into your invitation design.
- Plan and book rehearsal dinner: At Meadowood, our Cedar House can be a perfect, intimate setting for a rehearsal dinner.
- Start planning seating arrangements: Begin thinking about how you want to arrange your guests for maximum celebration!
- Begin writing your vows: If you’re exchanging personal vows, start drafting them now.
- Decide on overnight guests: If your venue offers on-site accommodations like our Cedar House, decide who will stay there.
2-3 Months Before
- Send out wedding invitations: It’s time to officially invite your guests!
- Have final dress fitting: Make sure your dress is perfect for your venue, whether it’s for twirling in Meadowood’s Meadows or gliding down the aisle at another location.
- Confirm details with all vendors: Ensure all your vendors are familiar with your venue’s layout and amenities.
- Create a wedding day timeline: Plan the perfect flow for your day, considering all the spaces at your venue!
- Finalize seating chart: Confirm your seating arrangements to make the most of your reception space.
- Apply for marriage license: Don’t forget this crucial step!
1 Month Before
- Have a final venue walk-through: Let’s make sure every detail is perfect for your big day.
- Delegate wedding day tasks: Assign roles to your wedding party and family members to ensure a smooth, stress-free day.
- Break in your wedding shoes: Practice walking on the terrain at your venue to ensure comfort on your big day.
- Finalize vows: Put the finishing touches on your personal vows, if you’re writing them.
- Confirm guest count: Let your venue and caterer know your final numbers.
- Plan decoration setup: Decide how you’ll transform your chosen spaces into your unique vision.
1 Week Before
- Pack for your honeymoon: As you prepare for your wedding, don’t forget to also pack for your post-wedding getaway!
- Prepare wedding day emergency kit: We recommend including essentials for touch-ups and any small emergencies.
- Pick up wedding attire: Ensure your outfits are ready for their debut!
- Confirm check-in times: If your venue offers on-site accommodations like our Cedar House, confirm all check-in details.
- Pack overnight bags: Help your overnight guests prepare for their stay.
- Rehearsal and decorating: Take advantage of this time to practice and start setting up your decor.
Day of Wedding
- Check into accommodations: If available, start your wedding day relaxed and on-site.
- Set up final decorations: Put the finishing touches on your decor in your chosen spaces.
- Relax and enjoy your perfect wedding day!: Most importantly, take a moment to breathe and soak in the beauty of your special day.
After the Wedding
- Check out of accommodations: Say goodbye to your wedding venue as you embark on your new journey together.
- Gather any leftover items: Don’t forget to collect all your decor and personal items.
- Begin name change process (if applicable): Start this new chapter of your life with any necessary paperwork.
- Write and send thank you cards: Share your gratitude with those who celebrated with you.
- Share your beautiful wedding photos and videos: We’d love to see how you captured the magic of your day, especially if it was at Meadowood!
Every love story is unique, and whether you choose Meadowood or another venue, we hope this guide helps you create the wedding of your dreams. If you’re still venue shopping, we’d love to show you the magic of Meadowood in person!
Ready to start planning? Download our comprehensive Wedding Planning Checklist PDF to keep track of every magical moment of your journey.
Your happily ever after is just beginning. Let’s make some magic together! ♡
